Offboard a leaving employee
Close out a departing employee's record, access, and final pay correctly.
Open the employee's profile
Go to HR & Payroll → Employees, find the leaving employee, and open their profile. Tap the Offboarding button (or open the Actions menu and choose Start Offboarding).
Set the last working day
Enter the Last Working Day. This date controls when their payroll stops and when their system access is revoked. For resignations, this is usually the end of their notice period.
Select the departure reason
Choose a Reason from the dropdown: Resignation, Redundancy, End of Contract, Retirement, Dismissal, or Death in Service. The reason is used in the exit documentation and HR statistics.
Work through the offboarding checklist
The Offboarding Checklist shows every task that needs completing before they leave — e.g. Return Company Assets, Revoke IT Access, Handover Notes, Final Clearance. Tick each item as it's done. Unticked items show as Outstanding on the last day.
Process their final pay
On the next pay run, the system automatically prorates their final month's salary to the Last Working Day date. Add any outstanding leave pay (untaken annual leave), severance, or gratuity using Add Allowance on their pay run row.
Generate the exit documents
Tap Generate Exit Documents to produce a Release Letter (confirming employment end), an Experience Letter (confirming their role and tenure), and a Tax Clearance consent form if needed. Each is editable before you finalise.
Revoke system access
Tap Revoke Access to immediately disable the employee's portal login, POS PIN, and any permissions. Do this on or before their last working day. Their data remains in the system for audit purposes but they can no longer log in.
Mark as offboarded
Once all checklist items are ticked and final pay is processed, tap Complete Offboarding. The employee's status changes to Inactive and they're removed from future payroll runs. Their record stays searchable for 7 years as required by Nigerian labour law.